New Formatting Requirements
Effective January 1, 1997
Effective January 1, 1997, new formatting requirements for recorded documents, as stated in RCW 36.18 and RCW 65.04, will be implemented. All recorded documents, except surveyed maps, are required to meet the new document standardization requirements as follows:
- The first page of the document must include:
- A three-inch margin at the top and a one-inch margin on the sides and bottom
- Return address
- Title(s) of instrument(s)
- Reference number of documents assigned or released
- Names of grantors and grantees
- Abbreviated legal description with lot, block, plat or section, township and range
- Assessor's tax parcel number if available
- Additional pages require a one-inch margin on all sides
- All pages of the document must be on paper of a weight and color capable of producing a legible image
- Pages must not be larger than 8 1/2 inches wide and 14 inches long
- The text of the documents must be printed in 8 point type (approximately 1/8 inch) or larger
- All documents must be prepared in an ink color capable of being imaged
- No attachment may be taped, stapled, or glued to the pages of the documents
Documents that do not meet the requirements for the first page will need a cover sheet.
Documents that do not meet all other requirements will be returned for reformatting before they can be recorded.
Links:
Recording Fees
Cover Sheet
Contact: Clallam County Auditor's Office at (360) 417-2220 for more information.